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Procedure for creating 
Sermon Management System records
MP3s for saving Grace

author: Leo Johns
last edited 6/12/2007

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Overview: 

Purpose: the SMS aggregates and manages all resources related to weekly sermons for archiving and web presentation. These resources include:
 * Sermon Notes (.doc and .pdf formats)
 * Study Guides (.doc and .pdf formats)
 * Prayer Guides (.doc and .pdf formats)
 * Small Group Curricula (.doc and .pdf formats)
 * Small Group Going Deeper Guides (.doc and .pdf formats)  
 * MP3 Audio
 * WMV or Flash video

History: the Sermon Management System was created between October 2006 and March 2007 as an extension for the TYPO3 Content Management System. Resurrection converted archived sermon records to SMS format beteen January and March 2007, and deployed the SMS for debugging and live presentation in April 2007.

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Weekly Procedure for Saving Grace:
1. Create the Sermon video.
2. Convert the sermon video to Flash video (and output a .wav audio)
3. Convert the .wav audio to MP3 
4. Upload the Flash resource to the SMS
    (via FTP client to Worship/Sermons; Sermon Archive; SMS Storage; SMS 2007)
5. Upload the MP3 resource to a folder
    (via TYPO3 to fileadmin/sermons folder)
6. Use TYPO3 to create a Flash & MP3 sermon resources and associate them with that week's sermon
7. Done!
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*** Create the Sermon Video ***
    use standard Saving Grace procedure


*** Convert the sermon video to Flash video (and output a .wav audio) ***


*** Convert the .wav audio to MP3 ***
*** SEE LEO'S INSTRUCTION VIDEO #1: ***
*** MP3_CDexConvertTraining.wmv *** 
  (at http://www.cor.org/fileadmin/sermons/MP3_UploadTraining.wmv)

1. Saving Grace extracts the sermon audio to .wav format.
2. Use CDex to extract/convert the .wav audio into voice-optimized MP3 format
   - open CDex
   - check the settings (first time only; see the instruction video)
   - convert to MP3
   - save
   - check for quality by listening 


*** Upload the Flash resource to the SMS ***
   - use the FTP client
   - Brian set it up on the SGP computer to open directly for Drag&Drop


*** Upload the MP3 resource to "fileadmin/sermons" ***
***  SEE LEO'S INSTRUCTION VIDEO #2: ***
***  MP3_UploadTraining.wmv *** 
  (at http://www.cor.org/fileadmin/sermons/MP3_UploadTraining.wmv)

1. Saving Grace uploads the MP3 sermon audio to: http://mp3.cor.org/sermons/

2a. Use TYPO3 to upload
   - log into TYPO3 at www.cor.org/typo3; username & password
   - select "Filelist"(on left side) to show contents of fileadmin folder
   - scroll down to "sermons" subfolder; shows MP3s content
   - select "Upload Files" (bottom right)
   - browse to a file on your hard drive
   - select it and "Upload Files". TYPO3 will upload the MP3 to the folder
   - MP3 now resides in the folder and can be associated with a SMS resource

2b. *** OR *** 
   Use FTP client program to upload:
   - open FTP program
   - apply user name and password
   - move the files over to 
   - close the program
   - go to http://mp3.cor.org/sermons/ or http://www.cor.org/fileadmin/sermons/ to be sure the MP3 is there


*** Creating MP3 and Flash Sermon Resources for SMS ***
*** SEE LEO'S INSTRUCTION VIDEO #3 ***
***  MP3_TYPO3Training.wmv *** 
  (at http://www.cor.org/fileadmin/sermons/MP3_TYPO3Training.wmv)

SMS has "text" resources and "multimedia" resources. 

There are 2 kinds of "Multimedia resources": video (.wmv or flash) and MP3's. Saving Grace Productions will prepare Multimedia resources and associate them with weekly sermons via the SMS using this procedure:

1. Log to www.cor.org/TYPO3 with your username and password

2. Select List view

3. storage for SMS Resources is located in the site page tree at:
   Worship/Sermons; Sermons Archive; SMS Storage Folder. 
   Each year has its own folder: i.e., "SMS 2007"

The List View is divided into 3 sections:
  * (top section) SMS Resources
  * (mid section) SMS Sermons
  * (bottom section) SMS Series (sermons related to each other)

In essence, you'll create a Sermon Resource, and then associate that resource with a Sermon. (Someone else has created the Sermon Record.)

Next, Saving Grace creates the 2 Resources (MP3 & Flash) for each week:
 MP3 Resource:
  1. select the Green Plus next to SMS Resources
  2. Select the Type of Resource (Drop Down Box) - in this case, MP3 Audio:
  3. TYPO3 will ask you before it present a select group of fields; say "OK"
  4. Fill in the Title - in the following format: "Sermon MP3 Audio 4-27-2007"
  5. Click the "World/Glasses" icon to find the MP3 on the drive (located in fileadmin/sermons)
  6. Select it.
  7. Save.

 Flash resource:
  1. select the Green Plus next to SMS Resources
  2. Select the Type of Resource (Drop Down Box) - in this case, Flash Sermon Video:
  3. TYPO3 will ask you before it present a select group of fields; say "OK"
  4. Fill in the Title - in the following format: "Sermon Video 4-27-2007"
  5. Click the "World/Glasses" icon to find the Flash video on the drive (located in fileadmin/sermons)
  6. Select it.
  7. Save.


Next, find the Sermon and associate the MP3 and Flash Resources with that week's sermon.
 1. select a SMS Sermon
 2. select the Envelope Icon to tell TYPO3 to browse to the MP3 resource
 3. it's in fileadmin/sermons. Specify the file.
 4. select the Envelope Icon again; browse to the Flash resource
 5. it's in fileadmin/sermons. Specify the file.
 6. Save.

The MP3 Sermon Audio and Flash sermon video are now a part of the SMS and associated with that week's sermon.

Congrats! You're done!!